Plumber Invoice Template
A free plumber invoice template pre-filled with common plumbing services and pricing. Customize it, then download a professional PDF.
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What to Include on a Plumber Invoice
A professional plumbing invoice should clearly list every service performed, parts used, and the labor involved. Include your business name, license number, and contact information at the top. Each line item should describe the specific work done — avoid vague entries like "plumbing services" and instead write "kitchen sink drain cleaning" or "water heater flush and inspection."
Always include the service date, invoice number, and payment terms. If you charge a service call fee, list it as a separate line item so the customer understands the breakdown. For warranty work or follow-up visits, note the original invoice number for reference.
Common Plumbing Pricing Structures
Most plumbers charge using one of three models:
- Flat rate per job: A fixed price for common tasks like drain cleaning ($150–$300) or faucet replacement ($175–$350). Customers prefer this because there are no surprises.
- Hourly rate plus materials: Typically $75–$150/hour depending on your market, plus the cost of parts. Best for complex or diagnostic work where scope is uncertain.
- Service call fee plus labor: A base fee ($50–$100) just to show up, then hourly or flat-rate pricing on top. This protects you from no-shows and short jobs that still take travel time.
Whichever model you use, be transparent. List parts and materials separately from labor so customers can see exactly what they're paying for.
Tips for Getting Paid on Time
Cash flow is everything in the plumbing trade. Here's how to avoid chasing payments:
- Invoice immediately. Send the invoice the same day the work is completed — or hand it to the customer before you leave.
- Offer multiple payment methods. Accept credit cards, Venmo, Zelle, and checks. The easier you make it, the faster you get paid.
- Set clear terms. "Net 30" is standard for commercial clients. For residential work, "due on receipt" or "due within 7 days" keeps things simple.
- Follow up. If payment is late, send a polite reminder at 7 days and a firmer one at 14 days. Most late payments aren't malicious — people just forget.
Frequently Asked Questions
What should a plumber put on an invoice?
A plumber's invoice should include your business name and contact info, the customer's name and address, a unique invoice number, the date of service, a description of each service performed, parts and materials used, labor charges, tax (if applicable), the total due, and payment terms. If you're licensed, include your license number for credibility.
How much should a plumber charge for a service call?
Service call fees typically range from $50 to $100, covering your travel time and basic diagnostic work. Some plumbers waive the service call fee if the customer approves the repair. In high cost-of-living areas, fees can go up to $150.
Should plumbers charge tax on labor?
It depends on your state. Most states tax materials and parts but not labor. However, some states (like Hawaii and New Mexico) tax services too. Check your state's tax authority or ask your accountant. When in doubt, collect sales tax on materials and list it as a separate line item.
Is there a free plumber invoice template I can use?
Yes — you're looking at one. InvoiceCraft's plumber invoice template is pre-filled with common plumbing services and realistic pricing. Customize the details, then download a clean PDF for free. No signup, no watermarks, no fees.
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